Tajikeimɨk is seeking a detail-oriented and organized Administrative Assistant to support our team. This role involves managing day-to-day administrative tasks, coordinating schedules, handling correspondence, and organizing meetings and events. Reporting to the Director of Mental Wellness and Healing, the successful candidate will build and maintain effective working relationships with Leadership, Health Directors, and partners to support the strategic plan and priorities of the L’nu’k Mental Wellness and Healing Framework.

What you’ll do:

Specific responsibilities will include, but will not be limited to:

• Provide effective and professional administrative support in a highly responsible
  and confidential manner.
• Coordinate administrative operations including managing calendars and
  correspondence, coordinating meetings, ordering supplies, organizing travel, and
  preparing expense claims.
• Provide administrative support to project teams, committees, and working groups,
  as assigned. This includes coordinating meeting packages, organizing meeting
  logistics, and documenting minutes and actions.
• Build and maintain positive and effective working relationships with teams and
  partners.
• Effectively manage inquiries and requests and demonstrate good judgment in
  prioritizing issues management.
• Establish and maintain effective electronic and paper filing systems.
• Prepare, edit, and proofread correspondence, reports, presentations, and related materials.
• Liaise with staff, external contractors, and the finance department to ensure accuracy and
  appropriate approvals of financial documents prior to processing.

Your qualifications:

• Post-secondary diploma in a recognized office administration, business administration, or related
  program. An equivalent combination of education and experience may be considered.
• Minimum of five years of progressively responsible experience, providing administrative support and office
  coordination.
• Demonstrated ability to manage and meet deadlines in a fast-paced work environment
  with multiple priorities and deadlines.
• Proven reliability in working in a similar support function capacity to meet staff, team
  member, and partner requirements.
• Previous experience working in or with First Nations communities. Familiarity of
  Mi’kmaw communities and organizations will be considered an asset.
• Advanced skills and abilities in modern office practices and technology (e.g. Microsoft
  Office, MS Teams, Zoom, etc.).
• Ability to communicate, verbally and in-writing, in the Mi’kmaw language would be considered
  an asset.
• Valid driver’s license and willingness to travel throughout Nova Scotia.
• An up-to-date criminal record check.

What we are looking for:

• Excellent communication and interpersonal skills with a high degree of tact, judgment,
  and confidentiality.
• Exceptional organizational, time management, and follow-through abilities.
• Strong attention to detail with the ability to prioritize and plan tasks effectively to
  meet deadlines in a dynamic environment.
• Proven ability to build and maintain strong relationships with partners,
  leadership, and stakeholders.
• Highly motivated, with the ability to anticipate needs and take initiative to
  address them proactively.
• Strong collaboration, problem-solving, and negotiation skills.
• A team player who can also work independently with minimal supervision.
• Sound knowledge of L’nu culture and experience working with Mi’kmaw
  organizations.
• Passion and commitment to advancing Mi’kmaw health and wellness through
  self-determination over health resources.
• Alignment with Tajikeimik’s mission and a deep understanding of the
  importance of culturally grounded practices.

Salary: to be negotiated based on experience.
Location: Millbrook or Membertou with the possibility of a hybrid at home working model.
Closing: Friday, March 24, 2025, at 4:30 p.m.

Please email your resume and cover letter in confidence to taji@mhwns.ca, citing
“Mental Wellness and Healing Administrative Assistant - Tajikeimɨk” in the subject line.

We appreciate all expressed interest in the position; however, only candidates selected for interview will be
contacted. Preference will be given to Mi’kmaw applicants.

The organization:

Tajikeimɨk is the new and developing health and wellness organization being created to
lead health transformation on behalf of Mi’kmaw communities in Nova Scotia. In collaboration with
Chiefs, Grand Council, and Health Directors, Tajikeimɨk will build on and evolve the health and
wellness services and programs used by Mi’kmaw people in Nova Scotia; improve health service
delivery; and strengthen coordination with Federal and Provincial health system partners—with
the goal of improving overall health for Mi’kmaq and communities.

Elukuti’kw wjit naji-wlo’ltinenew utanminal.
We are working toward better health for all in our communities